Tenant Handbook

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  1. Introduction
    1. Welcome
    2. About Shorenstein
  2. Forms
  3. Building Operations
    1. Building Management Office
    2. Building Hours and Access
    3. Holidays
    4. Insurance Requirements
    5. Moving Procedures
    6. Rental Remittance
  4. Building Services
    1. Deliveries, Freight Elevator and Loading Dock
    2. Elevator Service
    3. HVAC
    4. Janitorial
    5. Light Bulb Replacement
    6. Mail Service
    7. Maintenance Requests
    8. Parking, EV Charging and Bicycle Parking
    9. Security
    10. Signage and Directory
    11. Telecom Providers
    12. Transportation
  5. Emergency Procedures
    1. Emergency Preparedness Resources and Training
    2. Emergency Contacts
    3. Emergency Notifications
    4. Biological, Chemical, Radiologic Event and Pandeminc
    5. Bomb Threat and Suspicious Device
    6. Building Emergency Systems
    7. Civil Disturbance
    8. Elevator Malfunction
    9. Evacuation Purpose
    10. Fire and Life Safety Systems
    11. Fire Emergency
    12. Fire Prevention
    13. Flooding
    14. Homeland Security
    15. Medical Emergency
    16. Power Failure
    17. SafetyMax
    18. Severe Weather and Natural Disasters
    19. Shelter In Place Plan
    20. Threatening Person and Armed Intruder
    21. Toxic Hazards
  6. Rules and Regulations
    1. Rule and Regulations Overview
    2. Tenant Rules and Regulations
    3. Vendor Rules and Regulations
    4. Construction Standards
  7. Sustainability

Severe Weather and Natural Disasters

The U.S. Weather Service reports the movement of severe weather that may present a threat to metropolitan area. Tenants have the choice of evacuating or remaining in the building during a severe weather alert. If your company decides to evacuate the building, notify the Floor Warden of your intention to do so. If an early alert is given by the U.S. Weather Service and a decision is made to remain in the building, certain steps can be taken to prepare for the severe weather.

Tenants should maintain an inventory of first aid and emergency supplies to be used during severe weather.

Notify the management office of all leaks, fires, and structural or other damage during or after the storm.

If informed by the U.S. Weather Service that severe weather is imminent, follow the steps below:

  • Move to core areas of the building
  • Take cover in an interior hallway
  • Stay away from doors and windows
  • Close perimeter doors behind you

 

Major Natural Disasters

Disasters and emergencies affecting large areas can sometimes develop quickly. Flash floods and earthquakes, for example, can strike with little or no advance warning. Perhaps the most basic thing to remember is to KEEP CALM. In the event of a disaster or emergency: Keep your radio or television set tuned to hear weather reports and forecasts (issued by The National Weather Service) as well as other information and advice that may be broadcast by your local government. Use your telephone only to report disaster events to the San Francisco Police Department or San Francisco Fire Department (depending on the nature of the emergency) and Property Management. If you tie-up phone lines simply to get information, you may prevent emergency calls from being completed. Stay away from disaster area. Follow the advice and instructions of authorities in charge.

 

Earthquakes

Earthquake Preparedness

  • Keep an earthquake preparedness kit on hand. Include the following:
  • Food and water– at minimum, a 3 day supply (a 7 day supply is ideal)
  • First Aid kit and First Aid manual
  • Large and small heavy-duty plastic bags, duct tape and scissors
  • Extra prescriptions and eyewear
  • Heavy-duty shoes and gloves
  • Extra clothing, and a whistle
  • Rescue tools
  • Portable TV and/or radio with extra batteries
  • Flashlights and extra batteries
  • Cash (ATMs and credit cards may not work)
  • Emergency Phone List, including family at work, school, daycare, etc.
  • Cell phone

 

During an Earthquake

Most earthquake-induced injuries are caused by falling objects or debris that has become dislodged by the quake. During an earthquake, please observe the following:

  • Remain calm, do not panic.
  • Stay in the office area.
  • Take cover under tables, desks, or strong doorways.
  • Keep away from windows and glass doors.
  • Keep clear of filing cabinets, shelves and tall stacks of materials.
  • Check for any injured personnel and administer first aid where necessary.
  • Floor Wardens should assess damage and injuries and be prepared to expedite evacuation of serious cases.
  • In the event of a fire resulting from an earthquake, follow the fire emergency procedures.

 

Following an Earthquake

  • Be prepared for aftershocks. While aftershocks are generally smaller than the earthquake that generates them, they can cause additional damage.
  • If you smell gas, notify the Building Office or Security immediately.
  • Check immediate location– make sure you are safe.
  • Check for injuries and apply first aid as needed. Be prepared for an absence of immediate emergency services, and be prepared to help yourself and others.
  • Extinguish any fires. Do not light matches. Do not smoke.
  • Listen for news or pertinent instructions on the radio or television.
  • Do not use the telephone unless you have a dire emergency; ensure that all telephone receivers are properly mated to their cradles.
  • Conserve, and responsibly ration food and water.

 

Public Utility Duties

Auxiliary Power - Center Point Energy has provided primary power. During disasters that cause loss of primary power, the Power Company will work to restore service as quickly as possible. Customers with vital energy power requirement should consider auxiliary generators or surge protectors for their own use.

 

Telephone Service

Telephone service may be interrupted during severe weather. Telephone companies are capable of installing emergency service lines to Customers having compatible switching equipment. Customers requiring emergency service should ask their telephone representative for specific information.

 

Water Interruption

A temporary interruption of the water supply may result in the disruption of building services. Without water, it is not possible to maintain sanitary conditions or building cooling systems. Additionally, water interruption limits the Fire Department’s ability to extinguish fires.

 

If confined to the building for several days, occupants many need to utilize life safety methods.

 

If the temperature becomes cold:

  • Wall to wall carpets can be used as a sleeping bag. Use sharp instrument, i.e., letter opener, scissors, or knife to cut edge near wall or window and along sidewall, lap approximately in half. Use heavy items to weigh down open sides, i.e., typewriters.
  • Paper stuffed inside clothing can be used as insulation against the cold.
  • Drapes can be used as blankets or as windbreakers. To use as windbreakers, use tape to affix drape over the broken windows.
  • Cardboard boxes can act as insulation used as a blanket, mattress, or clothing stuffer.
  • Please do not light fires for heat. There may be a large amount of natural gas released during a quake. Normal fire resistant building equipment may be damaged due to quake. NO FIRES.

 

Water:Canned vegetables and fruits contain large amounts of water. A sharp scissors can be used as an opener, hammer sharp point in with heavy book. Once inserted, use a rocking motion forward to open lid. Some small cans now come with a breakaway top. These items are inexpensive and can be stored for approximately three (3) years.

 

Food: Canned fruits and vegetables are an excellent choice for emergency food storage as they also contain water.

 

Injury: If there are injuries due to the earthquake, centralize injured into one room. This will cut down on the apprehension of the non-injured as well as make it easier for emergency personnel to operate. Bandages can be made out of toilet paper, paper towels, sanitized toilet seat covers, sanitary napkins and clothing. Injured should be moved to an inside room for warmth. Notify emergency personnel of location of room and severity of injuries.

 

Fatalities: Victims should be moved into a separate room, distant from injured and non-injured persons.

Preferably into an exterior room with broken windows.

 

Toilet Facilities: Use an exterior room that has broken windows. Use trashcans for deposit and cover with a towel, blanket or article of clothing to prevent bacteria.